Visitor Management System |VMS

Retire your outdated visitor book and compliment your front desk with an attractive, simple and secure visitor management solution.


Most businesses typically have their visitors check in using a logbook located at their front entrance, visitor entrance, security desk or reception.

Digital transformation of your visitor book has many benefits such as enhancing security, automated visitor arrival notification, real-time data capture, Health & Safety and other compliance factors, and gives your visitors a great impression and experience of your business!

Visitninja Tablet

Key Features


We capture and store information safely and securely in line with POPI Act & GDPR requirements, so you don't have to worry.


Regulations might require that your visitors sign a NDA, agree to site policies, etc. Customize the sign-in process to meet your needs.


Make sure you protect your visitor data and privacy in line with recent changes to worldwide privacy regulations.

Instant Alerts

Notify employees, managers or security when visitors enter the building. No more time consuming phone calls trying to locate team members.


Our instant alerts assists in keeping everyone in the building safe should an emergency evacuation be required.

Real Time Capturing

No need to capture data manually from paper logs. When visitors sign in, their information is saved securely to the cloud.

How it works

Visitors are presented with a tablet at the sign-in point. They are prompted to provide details relating to their visit in order to enter the building.

Capture details

Present your visitors with one or more touch-screen devices (such as tablets) to enter their details and who they are visiting.


Present your visitor with digital agreements to read, accept and sign to keep each party safe.


The relevant employee is notified instantly about who is there to visit them, and where they are waiting.

Notify & Log

Digitizing the process means there’s no more guesswork. Keep a detailed record of every visitor.

Employee Notifications

Employees receive a personalized text message in real-time when a visitor has arrived to see them. Quick, efficient and unobtrusive.

Supplier notifications

Suppliers are notified when their staff members arrive at a client site or location (optional).

Detailed logs

A complete record of every person that entered end exited keeps the building secure, safe and ensures compliance with local legislative requirements if required.


are you ready to be a customer experience ninja?

Bring us your on-site challenges and we will work with you to create a solution.
We are always up for the challenge!

Talk to us

Have a question or just feel like a friendly chat? Our crew of Ninjas are just a jump, dash and flying kick away ...